Three Steps to a more Cost Effective Print Environment
Analysis
Following
a 30 day data capture period the output of this stage is a short report
which highlights the areas of change for optimising the printing fleet.
In our experience, clients are usually shocked when they see how out of
control their printing arrangements have become. However, this is
extremely common throughout many organisations in the public and
private sectors as their printing functions have evolved.
So what
actually happens during this phase of the process?
The main activities
are listed below but the key aspect of this phase is that it is
completely unobtrusive to the users and to the operations of the
company.
- Tracks printing silently behind the scenes.
- Contains a powerful volume analysis reporting tool that can help
identify equipment inefficiencies and bottlenecks.
- Tracks the number of pages and whether single or double sided.
- Installs automatically to tens, hundreds or thousands of workstations
unobtrusively.
- Automatic colour and monochrome tracking.
- Stores detailed information about every device that prints.
- Automatically builds inventory lists of every user, printing device
and computer.
Reduction
Reduction allows enterprises to restrict colour usage by user, enforce
printing limits and redirect expensive print jobs to the most efficient
printing device. Customisable pop-up messages can be utilised to notify
the users of the cost of their print job before it is submitted and can
offer lower cost alternatives. It is this shift to personal
responsibility that enables organisations to realise the significant
savings which can be achieved by undertaking a print audit review. As
everyone is aware that all printing is being monitored, the amount of
waste is vastly reduced as the users think twice before printing off a
hundred page document “just in case” it is needed. In particular it is
the reduction in printing emails that is the first quick win.
Recover
Should clients wish to implement it, Recovery is a print accounting
tool that automates every step of the chargeback process. It is very
natural for users in organisations to feel that printing is “free” and
that it does not matter what or how much they print. Implementing the
recovery aspect of the process puts the onus of responsibility for
printing costs firmly with each individual and with the head of each
division. Clients need not worry that it will be a complex or time
consuming activity as the whole recovery process is customisable and
automated.
Case 1 | Case 2 | Case 3 | Case 4 | Case 5 | Case 6 | Case 7
Case 8 | Case 9 | Case 10
